LITHUANIAN TIME:  Contact us NOW  phone: +37 052 625241 Emergency phone: +37 052 625241     
incoming@visitLithuania.net     

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Gediminas
 

Gediminas

Vicepresident
Head of Conference Division

The Visit Lithuania is your partner for any conference, corporate meeting and incentive you plan to hold in Vilnius and/or in Lithuania, Latvia and Estonia.

Any business conference event is a hard and time-requiring work for both, participants and organizers. Conference, seminar or congress organizers should discuss all the issues and make a constructive decision in a short period of time. Organizers' primary goal is to create a comfortable atmosphere adequate to a format and purposes of the event. It is a complex process where different organizational moments should be taken into account.


Proper organization to the last detail, appropriate selection of modern venues and rooms, timely and complete dissemination of the information, full support and services of comfortable transportation, cozy accommodation and above all – thorough knowledge of the market and total economic clarity – all are the elements that ensure a smooth and high-scoring organization and guarantee financial success of every event.

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Professional conference organization (PCO) services we provide:
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• Event layout, planning and overall conference management
When the goal is formulated and all expectations are mapped we will only need the number of participants, intended conference time and amount of conference working days.
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• Budgeting and consulting
Collecting and banking all cheques to an account of your choice.
Taking into consideration all necessary conference equipment we are organizing and coordinating every single stage of conference project as effective as possible. We are checking and planning the time so that we can stay in estimated budget as well as in planned time schedule.
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• Mailing & Pre-event registration
Personalised invitations and information to prospective delegates, our own management software to monitor and confirm all delegate arrangements
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• Venue search and on-sight management
Custom-made venue search database will help you to find the best location for your event. User-friendly search system, venues description (meeting venues, unique venues, conventions hotels), seating schemes and hall capacity are all offered in a search engine.
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• Travel arrangements
Certificated travel agency “Visit Lithuania” offers a wide range competitive travel services. We can offer our assistance for secure and beneficial negotiations with domestic and international airlines, water transport companies as well as with rail-road companies.
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• Accommodation and hotel management
Special prices at the hotels in Lithuania, Latvia and Estonia.
Own hotel on line-reservation system for the Baltic region: www.hotelsLithuania.net, www.hotelsLatvia.net, www.hotelsEstonia.net
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• Catering
Full catering service provision according to client needs and wishes during the conference, at receptions and other events.
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• Delegate management
Registration and confirmation of participants and applications, information management, Internet solutions, mail, phone, fax, e-mails etc.
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• Professional guides-interpreters
“Visit Lithuania” offers simultaneous, consecutive and written translation as well as professional interpretation services according to the needs of our clients. For successful realization of your event we offer a simultaneous and consecutive translation in English, German, Russian, French, Finnish, Scandinavian and other languages. If needed, we will translate the programme, marketing materials, technical reports abstracts of your event.
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• Transportation
Professional DMC & PCO company “Visit Lithuania” will take care of the whole logistic service that relates to your event. Starting with elaboration of transportation schedule and ordering necessary transport means and finishing with printing of signs, badges and supervision.
Conference logistics' schedule consists of all necessary transport for delegates and spouses. The following service can be provided: arrival to the destination (Vilnius, Riga, Tallinn etc.), transfers to/from hotels, management between conference venue and other events locations, excursions and tours (including car rental, delegates escort and security, service of meetings and delegates accompany).
Last but not least a service of ordering professional multilingual guides, translators or escort staff is provided.
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• Social events management
We offer various social programmes for conference participants and/or special programmes for spouses such as guided tours, excursions, cultural events etc.
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• Incentives
Need a motivational and a refreshing event for your organization, employees, work-group? We are ready to offer you a memorable and reasoning incentive travel or an efficient training course.
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• Preparation of conference material
Design, production and printing/publishing of conference material
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• Conference Website
Presenting conference on a conference - specific website
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 Technical arrangements
Among all our services we also offer a lease of technical equipment for conferences and presentations according to every participants needs and requirements. We also provide assistance for selection and set up of audio-visual services and equipment.
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 Badges
Your logo on quality badges – starting with simple laminated clip design ending with security bar-coded badges, produced in-house

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• Marketing communication and promotional activities
Public Relations and press office services, preparation and distribution of press release, press conference organisation and assistance, e-communication, newsletters etc.
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• Detailed financial settlement and accounting
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• Post-event evaluation

Half-day tour to Trakai

Trakai (4 hours tour) is one of the oldest Grand Duchy of Lithuania residence and capitals. Trakai is the second capital of Lithuania.

Tour to Kernave

Kernave village (4 hours tour) located on the banks of the river Neris (35 km from Vilnius) has been known as the capital of Lithuania before Trakai and Vilnius. 

Country life museum in Rumsiskes

Country life Open Air Museum of Lithuania (6 hours tour) is a unique and one of the largest (195 ha) open-air ethnographic museums in Europe.

Fly & Lease of campers in the Baltic.

Camper on the road

Take a tour and discover Baltics by yourself!

You will be able to travel comfortably throughout Baltic Sates in our campers, as passengers really may feel themselves like home and take any necessary stuff with them, even their most loved cup for coffee.
A virtue of motor homes is the possibility to be in the cabin in all companionship while going from place to place.
Moreover, you will be free as you will be independent from hotels and every evening you will be able to spend in any place you wish!

Prepaid individual transfer :

no trouble with money exchange upon arrival,
no need to take care oftaxi search,
no language problems !

The driver will wait for you at arrival hall with your name on the card, will help you with luggage and will safely transfer you to agreed place.
Please fill in the Transfer Reservation and we will contact you within 24 business hours with confirmation

KIA CARNIVAL  25 EUR (max 5 persons)                                                
MERCEDES-BENZ VIANO  35 EUR (max 7 persons)

per car only!